Tuition

Our tuition and financial aid policies, along with our annual fundraising efforts, benefit all of our students by increasing our ability to provide a quality education experience in a Christian environment to a diverse group of families and students. When tuition payments are not made or are made late the Academy actually suffers a financial loss which in turn causes a loss in the education product and process. The tuition rates of the Pope John Paul II Catholic Academy represent a 40% discount to ALL STUDENTS, as the Academy does not charge the full cost of education for tuition.  Please see the tuition rates for the upcoming School Year below. The Academy’s continued operation is dependent on families making all tuition payments in a timely manner.

2011-2012 Tuition Rates

K2 through Grade 8:

Pre-K and K1:

Important Tuition Policies

• Your child’s enrollment is dependent upon a tuition account in good standing.

1. Tuition payments begin July 5 because the Academy is already working to make the coming School Year the best yet.
2. Non-payment of tuition may result in the loss of your child’s seat in the Academy. 
1. If a payment problem exists, it is crucial that the parent or guardian contact the Campus Principal or the Business Office to notify the Academy of the issue(s) and to make arrangements for payment. 
2. The registration fee of $125 for each returning student or $225 for each new student is not refundable; however $100 of the fee for new students will be applied to the student’s tuition account.

 

Payment of Tuition

All Tuition payments will be made through the FACTS Payment Plan Program. This allows the Academy and you to choose several payment options and procedures:
                                 
Payments through FACTS Management Company may be made through automatic bank-to-bank transfer of funds from an authorized checking or savings account or via pre-paying through the Academy Business Office. Additionally, this year the Academy is also making available payments by either Visa or MasterCard credit or debit cards.   

• One (1) single payment through the FACTS payment plan made on July 5th or July 20th.  A $100 discount will be taken off the total tuition for 2011-12 if you select this option.     
• Ten (10) monthly payments through the FACTS payment plan paid on the 5th or the 20th of each month starting in July and ending in April.
• Payments via debit or credit cards may be made at any time through the Regional Office; a minimum payment of $250 is necessary to process the transaction.

About FACTS Management Company

Pope John Paul II Catholic Academy will again partner with FACTS Management Company to help manage our tuition payments for the coming school year.  FACTS Management Company serves over 4,000 schools nationwide and is the industry leader in tuition management for private and faith-based schools. FACTS Management is not a loan program, so no debt is incurred and no credit check is conducted.  Everyone is eligible. The FACTS Tuition Payment Plan uses ACH payments, which are bank-to-bank payments authorized by the parent, guardian, or responsible party, that allow FACTS to process directly through your bank.  This year we are also including credit card payments as an option within the FACTS Tuition Payment Plan. Payments will be automatically deducted from a designated checking, savings account, or Visa and MasterCard credit card account of your choice on the 5th or 20th of the month. 

If you choose the 10 monthly payment option or the pay in full option detailed above, you must be enrolled in the FACTS Tuition Payment Plan by June 1.  Financial aid will not be applied to anyone that is not on the FACTS payment plan. Families must have an account in good standing in order to begin classes in September and receive the financial aid award! 

Returned or Bounced Payments

• If your payment is returned to FACTS because of insufficient funds, FACTS will attempt to take your payment for up to two (2) more times on the next available payment date. You will be charged a returned payment fee of $30 per month from FACTS.  FACTS will notify you when the returned payment will reattempt along with the fee. (For example, a returned July 5th payment will reattempt on July 20th and will incur a monthly $30 returned payment fee, and if returned again will reattempt August 5th resulting in 2 monthly returned payments fees of $30 – July & August)
• If a payment is returned to FACTS tw0 (2) times you must bring the payment in the form of cash, money order or bank check to the Regional Office. Personal or company checks will not be accepted.
• If a check made out to Pope John Paul for any debt is returned because of insufficient funds you will be charged a bounced check fee of $25 and will be asked to replace the check with a money order.  The fee must be paid immediately.

 

Requesting changes to your Facts Automatic Tuition Payment Agreement

• If you need to make changes to the payment withdrawal dates established in the FACTS agreement or other FACTS Program changes, please contact the Business Office.  Be sure to allow no less than five (5) business days for the changes to be made before any due dates or times. Your changes can also be emailed to tuition@popejp2catholicacademy.org
• Changes to your FACTS account cannot be made by phone. You must fill out a FACTS Payment Plan change form available in the Business Office or make other written arrangements.

Withdrawals from the Academy

The Academy considers the cost of your child’s education as a full school year expense. Books are purchased, teachers are hired, and classrooms are prepared in anticipation of each student’s full-year participation. As a result, the Academy has specific policies regarding students who withdraw from school.

Please note that parents or guardians who are financially responsible for the withdrawn student are obligated to pay the tuition due according to the schedule below.

Withdrawals for Families on the FACTS Payment Plan Program

You are responsible for contacting the Academy’s Business Office to cancel your FACTS Payment Plan. If there is tuition due according to the schedule above, the Academy will keep the agreement open to collect tuition until your obligation is met.

Other Reminders about Withdrawal

• Families who choose to withdraw their child from the Academy must fill out a withdrawal form available either from your Campus Principal, the Regional Office, or at our website www.popejp2catholicacademy.org
• Tuition must be current before student withdrawals will be processed, which means School records cannot be sent until tuition is made current
• All parts of Registration Fees are non-refundable
• Financial Aid and scholarships are not considered tuition payments and will not be refunded in event of withdrawal
• There is no tuition refund for students expelled for disciplinary reasons
  

Joining the Academy after the Start of the School Year

The Academy considers the cost of your child’s education as a full school year expense. Books are purchased, teachers are hired, and classrooms are prepared in anticipation of each student’s full-year participation. As a result, the Academy has specific policies regarding students who enroll after the school year has officially begun:

Suspension of Students Due to ANY Payment Delinquency

Families failing to pay according to any agreement that they have made with the Academy directly or through FACTS, or who have been unwilling to make suitable alternative arrangements will be informed that their child/children will not be allowed to attend the Academy (Suspended).  All families must be current in their payments before a student can be re-enrolled.  If delinquencies exist:

End of School in June:        
Students will lose their seat in the Academy and must coordinate with Campus and Business Office staff to correct delinquencies.

on August 16th:                    
Students will lose their seat in the Academy and will not be admitted on the first day of school.

on December 21st:               
Students will not be re-admitted on the first day of class in January.

on May 6th:                          
Students cannot take final exams and report cards will show an incomplete in each subject. In addition, eighth grade students will not be allowed to participate in graduation ceremonies or receive their diploma.

Introduction to Financial Aid and Need Based Scholarships

Pope John Paul II Catholic Academy’s financial aid fund is generously provided by the Catholic Schools Foundation.  Because we dispense Catholic Schools Foundation funds, we are required to follow their guidelines for the distribution of aid.

Financial aid will not be awarded to families unless their tuition account is in good standing and payments have been made on a regular basis.  In order to maintain your financial aid award you must make your tuition payments on time and be enrolled in the FACTS Payment Plan and FACTS Grant and Aid system.

Aid will be lost if any of the following occur –
            - withdrawal from the Academy

            - not active in the FACTS Payment Plan

            - tuition accounts are not current

Financial Aid Deadlines:

Round 1:

• Apply and complete your Grant and Aid application before March 15th 
• Award letter will be mailed by the end of May
• The financial aid award will be applied to the FACTS tuition account in September after the July and August payments have been successfully processed by FACTS Management.  Payments in full on July 5th or July 20th will have the financial aid already adjusted
• We expect to allocate up to 65% of our allotted aid in Round 1, so it behooves families to make sure their application is completed by March 15th (online Grant &Aid application, tax return and w2’s and proof of non-taxable income)

Round 2:

• Apply and complete your Grant & Aid application before September 1
• Financial aid will be applied to the FACTS tuition accounts the first week in November provided that your tuition account is up to date and all tuition payments have been made according to the tuition payment plan.  The award letter will be sent along with the payment plan schedule. 

Who Qualifies for Financial Aid?

• Families that are enrolled in the FACTS Tuition Payment Plan and are current with the tuition payments.
• Families of students in K2 (age 5) to Grade 8 are eligible for financial aid. There is no aid available for the Pre-K and K1 (age 3 and 4) students due to the high cost of the program.

How to Apply

• Submit the FACTS Grant & Aid application online at www.factstuitionaid.com.  Worksheets can be requested in the Academy Business Office, please call 617-265-0019 x 7005, 7004 or 7001.
• Submit your prior calendar year federal tax return (1040 tax form and all schedules used in tax preparation must be included) and prior calendar year w2’s by fax (1866-315-9264) to FACTS Grant and Aid if you are applying online.
• IMPORTANT NOTE - Children for whom financial aid is being applied for must be listed as dependents on the federal tax return of the applicant.

      E.g. On Mr. Parent’s application for financial aid, he listed that aid was being requested for Susan, grade 5,  and Jonathan, grade 1.  Both Susan and Jonathan must be listed as dependents on Mr. Parent’s prior year’s federal income tax return.

• If there are extenuating circumstances that you are not able to include on your Grant and Aid application you are encouraged to write a letter of explanation to the Financial Aid Coordinator and mail or bring it in to the Academy Business Office at 2200 Dorchester Avenue, Dorchester MA 02124.

 Need Based Scholarships

The Academy is developing a Need Based Scholarship Program to include all families in the 4 campuses across Dorchester and Mattapan. 

Who Qualifies for Need Based Scholarships?

• Families that have submitted a FACTS Grant & Aid application for the current school year along with the prior calendar year federal tax return and W2’s.
• Families that are enrolled in the FACTS Tuition Payment Plan and are current with the tuition payments.
• All families are eligible provided that there is a financial aid need that has not been fully covered by the financial aid provided by the Catholic Schools Foundation.

How to Apply:

Please contact your campus principal for more information.

When are the allocations made?
If there are funds available, the scholarships will be allocated throughout the school year, to those families that are enrolled in the FACTS payment plan and FACTS Grant & Aid and have a tuition account in good standing.

Important Reminders:

Our Business Coordinators at the Pope John Paul II Academy Business Office are available to assist you and welcome the opportunity to serve you regarding your student’s financial aid and/or tuition issues. 

Consultations regarding financial aid are by appointment only.  To schedule an appointment, please contact the Academy Business Office by phone at 617-265-0019 ext. 7004 or 7005 or by email at tuition@popejp2catholicacademy.org

Please note that the Academy will select applications to be verified at-random.  This process will require the selected parents to provide certain documents in order to verify that the information provided is accurate.

Contact Information regarding tuition/financial aid related questions:

Regional Business Office
2200 Dorchester Avenue, 2nd floor
Dorchester, MA 02124

Tuition/Facts Payment Plan Questions:
Tel: 617.265.0019 ext. 7004, 7005, 7001
Fax: 617.298.2926
Email: tuition@popejp2catholicacademy.org

Financial Aid and Academy Awarded Scholarships:
Tel: 617.265.0019 ext. 7005
Fax: 617.298.2926
Email: tuition@popejp2catholicacademy.org

Vouchers for Prek, K1 and K2 and Before and After School programs:
Tel: 617.265.0019 ext. 7001, 7005
Fax: 617.298.2926
Email: info@popejp2catholicacademy.org
Please direct specific billing questions for the before and afterschool programs to your campus extended day coordinator.

Vouchers:

PJP II Catholic Academy accepts Massachusetts vouchers for child care for both school tuition and After School and Before School Extended Day programs. For information purposes, the following are some guidelines for voucher application, co-pay parameters, addresses, phone numbers, etc.

The purpose of the voucher system is to assist lower income families with children, where the parent(s) are working, in a school or training facility, or the wage earner is recently unemployed. There are two general types of vouchers – Full (F) and Half (H). Full vouchers assist in paying for care for up to 10 hours normally for children up to age 6.  Full vouchers cover up to 10 hours of services.  Half vouchers are used for Extended Day programs and assist the working families in meeting their child care needs.

In order to receive a Massachusetts voucher an appointment should be made with the local child care services office – for example Child Care Choices of Boston, or Community Care for Kids – Quincy. There are specific criteria that will be addressed in the interview process including the fact that if a family wants  PJP II Academy to be where the child receives child care services they must make this known to the interviewer at the services office.  Also, the campus should be known by the services office. The child care services office will check – via fax or telephone with the PJP II Business Office to determine start dates, etc.  A reminder, the family may be responsible to pay a certain amount to PJP II in order to receive the voucher – a co-pay amount.  If this is the case, and the family does not pay the amount the voucher will be lost, so if in doubt check with us or the service office.

While the process seems complex, it is really quite easy and all of the services offices are extremely helpful.  If the family has any questions about using the voucher for Tuition and/or Extended Day please call us at 617.265.0019 x 7001, 7005.

Child Care Choices of Boston
105 Chauncey Street
Boston, MA 02111
Tel: (617) 348-6564; (617) 542-5437

Community Care for Kids
1509 Hancock Street
Quincy, MA 02169
Tel: (617) 471-6473; (800) 637-2011
Fax: (617) 773-5860